For septic companies with 1 to 10 trucks: each pump-out and inspection is entered once by the driver, trip tickets and disposal records are filled automatically, and the reports go to the county and state in the format they require — one batch instead of a stack of forms.
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Three-truck company, two counties. Monday: 14 pump-outs entered on site — gallons, tank size, disposal plant. Friday: county A gets its weekly batch file, county B the inspection reports with photos. One tank flagged for a baffle repair — follow-up job created.
Choose your planA septic company does more than pump tanks. For each job the county or the state wants a record: where the tank is, how big it is, how many gallons were pumped, which truck hauled the septage and where it was disposed. Inspections at property sales or permits add their own reports. Requirements differ from county to county, and many still collect paper trip tickets.
Software for this exists, but it is often built for large fleets and priced accordingly. Septic Report Desk is made for companies with one to ten trucks that want the reports done without a back office.
The driver enters each job on the phone at the property: address, tank size and type, gallons pumped, condition notes and photos. The truck and the disposal site are chosen from a short list. From these entries the service fills the trip ticket and the pumping record automatically, so nobody re-types them in the evening.
Inspection reports are filled the same way: tank, baffles, risers, drainfield and the overall result, with photos attached. The report follows the layout your county uses, and you can add your own comments before it goes to the property owner, the buyer's agent or the county.
At the end of the week or the month the service packs the reports for each county and for the state in the format they ask for — an upload file, a PDF set or the county's own form. You review the batch and submit it. Each property keeps its full history of pump-outs and inspections, with copies of the reports sent, which makes repeat visits and owner questions easy.
Setting up is done once. You add your trucks, your disposal sites and the counties you work in, and for each county you choose how it wants reports: weekly or monthly, portal file, PDF or its own form. Existing customers can be imported from a spreadsheet with addresses and tank details, so the first jobs already have the property information filled in.
The office sees every job as soon as the driver finishes it. If a tank needs a repair or a follow-up inspection, the driver marks it on site and the office gets a task to call the owner. When a county or a homeowner asks for the record of a past pump-out, it is found by address in seconds, together with the report that was sent.
The service keeps records and prepares reports from your own data. Your license, the disposal permits and the accuracy of each entry remain your responsibility. We are not affiliated with any county, state agency or disposal facility.
Reports are prepared in the format each county or state asks for; you set up your counties once.
No. A job is entered on the phone in a minute: address, tank, gallons, disposal site and photos.
Yes, from a spreadsheet with addresses and tank details.
No. You review each batch and submit it to the county or state yourself.
Not yet. The service is in preparation, and we are checking whether septic companies need it.